Plan and organise your own clean up activity

There are many types of cleanup activities that can be organised;
Simple waste removal or grand renovation of your neighbourhood –  small and big goals alike requires some planning to make sure it’s a success.

Below is a suggested* "check list" to assist you with organising an event; (click links for details)
Feel free to contact us for more information.

It starts with an idea:

  • Decide what you want to achieve. “Divide and conquer “ to achievable targets.
  • Find partners who share your vision. Set a meeting and brainstorm some ideas, roles and projects everyone wants to handle.

Understand and asses the site:

  • Ensure it is safe and accessible to you and other volunteers.
  • Ensure you have the necessary permission to be there and act (local authorities may assist with confirming this)

Plan the event:

At the event:

  • It is recommended that supervisors arrive earlier to perform an additional safety inspection of the site and place any equipment as required.
  • After the arrival of volunteers, hold a greeting and briefing to include safety procedures.
  • Encourage recycling and include a plan if possible.
  • Keep the spirit high ; Community events should be fun for them to succeed.


Conclude your event, celebrate your achievement.

  • Thank contributors, note your achievements and conclusions, discuss suggestions and propose improvements and future events or environmental projects.
  • Publish you achievement!


Choose a Project:

There are many projects to organise:

  • Waste removal from public areas (Clean up a river or field that became an illegal dump site)
  • Waterways clean-ups (river banks, beaches etc.)
  • Planting and revegetation
  • Neighbourhood uplifting
  • Organise educational workshops
  • Put a new coat of paint on a graffiti-marked wall
  • Adopt a site and maintain it
  • Clean up a river or field that has become an illegal dump site

The possibilities are endless — the choice to make a difference is yours.
Decide what you want to achieve. We recommend “divide and conquer “into achievable targets.

Understanding and assessing the site

  • Inspect the site to determine and ensure it is safe and accessible by road.
  • This is relevant for waste removal, participants and equipment transport and accessibility of emergency vehicle if required.
  • Note the site’s details :
  • Consider geographical and weather conditions; (wind, shade, tides, temperature etc.)
  • Observe available amenities ((shaded rest areas, water, toilets etc.)
  • Decide a meeting point and waste collection point.
  • Verify the site is public and not privet.

These are only some of the aspect that can impact the planning, determination of time and length of the event, suitable participants, and achievability of goals etc…

Supplies & equipment

This may include working gloves, rubbish bags, water and other amenities.
If these are not supplied – ensure to ask participant to bring these along.

Other items that can be considered, depending on the job are:

Information station (table/umbrellas), trucks, shovels, buckets for sharp items, first aid kit, protective clothing, soap sunscreen, mobile phone, cameras, pen & papers, accident report form, ropes

Secure the support of authorities

Contact local authorities to confirm waste removal and if necessary permission to access public land.

Public authorities may be able to support your activities in other ways:

  • waste collection and recycling services,
  • free access to waste disposal centres,
  • Other related recommendations and promotion of your event.

Decide the time and date.

From a single event to ongoing projects, you will need to decide what best meets your needs.

Make sure not to clash with other major event, festival or holiday,
Once off event are usually one or two-day activities such as cleaning ups, awareness activities or quick renovation.
Ongoing projects such as “adopt an area” requires different work plans involve developing effective and sustainable solutions for long-term environmental benefit.
This may also include long term vegetation, education programs or developing clean waterways solutions.


Publish and promote your idea; Advertising your activity:

  • Distribute printed leaflets and outdoor signs to post around your community area;
  • contact celebrities, local media; radio, newspaper and television stations.
  • Hold a public brief few weeks prior to the event to gain support.
  • If necessary, include printed material, a map, photos etc.

Promoting the event with the media can provide you with additional coverage to help recruit volunteers and support.

Contact us for tips regarding advertising and media releases.

Recruit more volunteers and other support.

Reach out to public, schools, businesses and community groups in your region.

Local youth movements, community clubs and organizations;

Ask them to get involved.

When monetary or in- kind support for additional equipment and promotional is required, you can hold a fundraising or approach local businesses for sponsorship to support your efforts.

They may donate supplies (flowers, bulbs, paint and brushes, t-shirts, refreshments) and provide window space for posters announcing your program.They can even rally their own employees to help in your activities.

Contact us for tips regarding obtaining sponsorship


Prepare a written brief to your group;

  • The brief should be encouraging and uplifting.
  • It may include relevant environmental information, purpose and goal, waste removal procedures and safety measures.
  • Allow time for questions and ensure safety measures are clear.

Prepare a waste handling plan.

First – Collection:

  • this may include instructions to participants with regards to disposing sharp items, hazardous materials, non- hygienic items, chemicals etc.
  • Implement a recycling system if possible.

Then – Removal: – There are several options:

  • Co-ordinate with local authorities.
  • Contact waste companies for free support (in kind) or paid service.
  • Some volunteers with vehicles may assist with waste removal.


Conclude your event, celebrate your achievement.

It is important to finalise the event properly;
ensure proper disposal of waste per plan , collect and return equipment and materials that were used on site and have final inspection.

It is now time to celebrate:


There are many ways to say thank you to yours volunteers for an important job well done:

  • Present thank you certificates, promotional gifts and prizes
  • Host a picnic after the activities are complete, include local officials, business owners, community and groups that participated.
  • We encourage you to publish your achievements on our site and facebook wall.
    This recognises the contributions of participants and sponsors and helps gain support for future events.

Clean up Israel values your input and would love to hear about your activities and achievements.


Prepare a safety plan to be implemented *

Note: these are recommendations only – it is imparable that orgenisers seek professional advice whenever orgenising a public event


It is important that each site has a first aid kit and instructions, plus clean water. A person trained in first aid is also recommended.

Minor injuries can often be taken care of at the site. The site supervisor or trained first aid person should follow the first aid instructions or call for further help. A responsible person should stay with the injured person at all times to make sure they are reassured and kept safe.

In the case of more serious accidents, the injured person should not be moved unless they are in immediate danger. Outside help should be sought immediately.

Organisers are responsible to implement safety throughout the day.

This includes but not limited to preparing accident and incident procedures, initial assessment of site, scanning and warning of possible safety hazards, making first aid kit available, and having a person trained in first aid is also recommended.

It is important to brief participants with:

safe behaviour throughout the day, safe handling of materials and waste, handling medical (syringes, etc.) And sewage (condoms and tampons) waste, communication with emergency services and more.

Identify to participants and supervisors people that are qualified in first aid.

Safety plan need to be prepared to suit each individual event considering the different conditions.

Produce copies of the event checklist and safety plan for supervisors

Sample of Safety Plan.

Be prepared for health emergencies. *

Provide first-aid kits at each cleanup site or check-in location for small emergencies like cuts and scrapes.

You and your site coordinators should also review what to do in the event of a major health emergency (heat exhaustion or heatstroke, broken bone, etc.).

Write out a plan and know how to get to the closest hospital or other emergency facility.

Some communities may want to have rescue personnel standing by, particularly for areas expecting several hundred volunteers.

Provide safety tips to volunteers at the check-in station (e.g., drink plenty of water, wear sunscreen, etc.).

Make sure volunteers know what to do with dead, entangled, or injured animals.

Contact local animal/wildlife rescue facilities to let them know that a cleanup will be occurring and that volunteers may find injured wildlife. Ask how to properly care for and transport injured animals.

Dead wildlife can usually simply be left alone. However, dead entangled animals should be removed because other animals may become entangled with them.


Clean up Israel do not take any responsibility for the actions or outcomes of clean up events suggested on this site, or the actions or results of activities organisers.

We recommend seeking legal and professional advice whenever organising public event and any activity mentioned on this website.